Exhibitor terms

By placing an order with and or making a payment to Selfie Events & Marketing LTD, you are agreeing to be bound by these Terms & Conditions in full. Your attention is drawn to the provisions limiting or excluding our liability or providing for you to indemnify us which are highlighted in bold text in these Terms and Conditions. It is the Exhibitor’s responsibility to obtain its own Event Cancellation Insurance and such insurance is advisable.


In these Terms & Conditions, the term ‘Exhibitor’ or ‘you’ shall mean the person, firm or company named as such on the order confirmation and shall be deemed to include all employees, agents or representatives of such person, firm or company. The term ‘Event’ shall mean the event(s) or exhibition(s) specified on the order confirmation and the term ‘Organiser’ or ‘us’ shall mean ‘Selfie Events & Marketing LTD’ a limited company incorporated in England with company number 12570301 and registered office at 71-75 Shelton Street, London, Greater London, WC2H 9JQ

Application/Request to Exhibit

The Organisers reserve the right to accept or refuse any Booking without giving any reason. The Exhibitor is solely responsible for completing the Booking accurately and the Exhibitor warrants that the information entered by the Exhibitor into the Booking is true and correct.

Booking Payment(s)

The charges payable by the Exhibitor are as specified in the Booking. The full amount as specified in the Booking must be paid at the time of Booking (within 48 hours of submitting and or receiving the Booking details). However your Booking will not be confirmed until we have received a full payment and we have confirmed our acceptance of your Booking in writing (which for this purpose shall include e-mail). Any balance payments must be made within the terms specified and no later than the date shown on our invoice. Failure to settle balance payments by the requested date will allow the Organiser to cancel your Booking in its sole discretion and the Organiser will not be required to refund any deposit (including any full payment or balancing payment).


An Exhibitor will not be entitled to a refund for any cancellation requests.

The Organiser at its sole discretion may cancel any Booking at any given time without giving a reason and in such case the Exhibitor’s payment will be refunded to the Exhibitor in full.

If the Event is abandoned, cancelled or suspended in whole or in part by reason of war, fire, national emergency, labour dispute, strike, lock-out, civil disturbance, inevitable accident, the non-availability of the Event premises, or any other cause not within the control of the Organisers, whether ejusdem generis or not, the Organisers may at their entire discretion repay the fee paid by the Exhibitor, or part thereof, but shall be under no obligation to repay the whole or part of such fee and shall be under no liability to the Exhibitor in respect of any actions, claims, losses (including consequential losses), costs or expenses whatsoever which may be brought against or suffered or incurred by the Exhibitor as the result of such cancellation. If the Event is cancelled for any cause within the control of the Organisers the Organisers’ liability to the Exhibitor shall be limited to the repayment of any fee or instalment thereof already paid to the Organisers by or on behalf of the Exhibitor.

The Organiser accepts no responsibility for any costs incurred by the Exhibitor for staffing, travel, printing or any other related preparation expenses, if the Event does not take place for any reason. It is the Exhibitor’s responsibility to obtain its own Event Cancellation Insurance to cover such situations.

Allocation of Exhibitor Space(s)

Stand space(s) will be allocated by the Organiser and although every effort will be made to accommodate an Exhibitors request(s) this cannot be guaranteed and the Organiser reserves the right to assign space as they see beneficial to the Event, taking into consideration all other Exhibitors and their requirements, but particularly the impact any requests may make on the overall Event. By placing an order and payment you are agreeing you are bound by these Terms & Conditions.

If an Exhibitor is not present at the Event within 30 minutes of the Event opening time, their space will be allocated to either neighbouring Exhibitors, or by an Exhibitor that the Organiser selects to move from their existing space. How the space is allocated is at the sole discretion of the Organiser and all exhibitors agree to only occupy the space they have selected and paid for on their Booking form. If the Exhibitor, for whom the space was originally allocated to, arrives after the Event opening time, they are no longer entitled to this space and will be given an alternative space, possibly differing in size, if available and at the sole discretion of the Organiser. No refunds may be given if the space is smaller/less than that originally booked.


Exhibitors may only promote/exhibit (including the distribution of marketing material from their stand) the business(s) that they have detailed on their Booking and cannot promote details of another business that is not their own, without prior permission from the Organiser. This prohibition also applies to promoting other Sneaker and or Urban Lifestyle related events that the Exhibitor may be attending or that would be in conflict with the event at which they are exhibiting with the Organiser.

There may also be a facility to display additional material on a communal display table or selected area. Advertising in any other areas is not permitted nor in such a manner as to cause annoyance or disturbance to fellow exhibitors or visitors.


Admission charges for visitors apply as detailed at the entrance/registration of the Event(s) and/or as listed on the Organiser’s website. Admission may be refused to any person that the Organiser does not wish to attend the Event, without giving any reason.

Conduct of Exhibitors, Agents or Representatives

The Organisers reserve the right to stop any activity on the part of an Exhibitor that may cause annoyance to other Exhibitors or visitors. Business must be conducted only from the Exhibitors’ own stand and under no circumstances may this be carried out from elsewhere in the Exhibition.

The Organiser will not tolerate any conduct or behaviour that is seen to be inappropriate, discriminatory or offensive to other exhibitors, the venue or visitors to the Event.

The Exhibitor must not encroach upon exits, corridors or walkways and articles may be removed by the Organisers, with no responsibility on its part for any loss or damage by such removal. The Organisers reserve the right to eject any Exhibitor in the case of failure to comply with these Terms & Conditions and there shall be no refund of payment if such action is deemed necessary by the Organisers


The Organiser may notify the Exhibitor by e-mail in advance of the Event as to the details of the Event including matters such as arrival times and procedures, dropping off equipment, security, parking and other important details. The information contained in such email will replace any previous information sent regarding the procedures at the Event. It is the Exhibitors responsibility to familiarise itself with the contents of such e-mail and to ensure that such information is passed on to their agent or representative.

Exhibitors must arrive within the specified set-up times and displays must be complete and ready 30 minutes prior to the published Event commencement time.

Exhibitors are not permitted to dismantle their display prior to the published closing time, either partially or completely. If the Organiser in its sole discretion elects to end the Event it will notify orally the Exhibitors or their representatives at the Event and the Exhibitors should then proceed to dismantle their display in accordance with these Terms & Conditions.

If an Exhibitor has to leave a Event at any given time during the Event operating times, for a non-emergency related reason, prior notification must be given to the Organiser, in writing which may mean that the Organiser relocates the Exhibitors positioning within the Event, to lessen any impact on the Event’s ambience and as not to cause any general disruption to the Event or other Exhibitors. No refunds will be given if the new space allocated is smaller than the Exhibitor originally booked. Please note that apart from in an unavoidable emergency situation that any Exhibitor who opts to ignore our policy regarding packing-down early, may be refused attendance at any future Event organised by the Organiser.

All display materials must be completely removed from the venue at the end of the Event and it is the Exhibitors responsibility to ensure that they have all of their possessions. All Exhibitors must leave their space free of rubbish and must remove any rubbish they or their visitors may have generated and dispose thereof properly.

Exhibitor Listing/Guide and Social Media Posts

The Exhibitor acknowledges that the Organiser may produce an exhibitor listing, displayed or distributed at an Event, containing full contact details of each exhibitor attending that specific Event, with their contact details displayed as provided on their Booking. The Exhibitor consents (or confirms that it has consented) to the Organiser producing social media posts including photographs relating to the Exhibitor and the Exhibitors details (as provided on their Booking) for promotional purposes. To the extent that such information contains personal data (as contemplated by applicable data protection laws), the Exhibitor consents (or confirms that is has consented) to the use by the Organiser of such personal data as set out in this paragraph.

Health & Safety, Fire, and General Standards

Exhibitors must adhere to all fire, health & safety laws and regulations. Aisles and fire exits must be kept clear at all times. Exhibitors must also comply with rules and regulations prescribed by the venue. Children under the age of 12 are not permitted to assist at Exhibitors stands during opening times of the Event. Any Exhibitors offering products and services within the food industry must be registered with their local environmental health authority and hold all relevant certificates and consents, which must also be available for inspection prior to or at the Event if requested.

All Exhibitors constructing internal display stands (of various design types) must ensure that they conform to the requirements of the Organiser and construction is carried out in accordance with all applicable Health & Safety laws and regulations. All displays must be of a professional standard and we encourage displays to appeal from various angles, so may have positioned you specifically so that no unsightly reverse side is on show. Please ensure that you have notified us at the time of Booking that you have a pop-up or back-drop display that may obstruct either other Exhibitors or their displays, or cause a health and safety hazard if partially obstructing any exits.


It is the responsibility of the Exhibitor to be properly insured (including but not limited to public liability insurance) for any clams by any person or persons visiting or partaking in the Event. The Exhibitor shall indemnify the Organisers against any claim or action for any injury or death being caused to any persons whosoever by any negligence on the part of the Exhibitor or for any damage to any property by the Exhibitor. Exhibitors accept liability for all acts or omissions of themselves and their agents or representatives. The Organisers will not be responsible for the safety of any property owned by or brought to the Event by an exhibitor or any other person on his behalf, or for any loss or damage that may occur to such property, unless caused by the Organisers negligence.

Electrical Equipment

It is not the responsibility of the Organiser to provide electrical facilities for the Exhibitor, unless access to an electrical supply has been requested on their Booking. Exhibitors must provide their own extension lead which must also display a current PAT Certification Label, as must any other electrical equipment used on/for the Exhibitors display where required by law. Failure of such equipment not complying with current legislation may result in the exhibitor being unable to use the particular item(s) in question. All cables/electrical leads connected to an electricity supply must be covered by an appropriate ‘trip-guard’ (either rubber or must be taped securely to the floor and approved by the Organiser) No refunds will be given whereby the Exhibitor cannot display their business or services in this manner, due to their non compliance with current PAT Certification requirements.

Any electrical generators or other means of portable power supply used by Exhibitors must be maintained in accordance with all applicable laws and must be inspected by a competent electrician within 12 months of the relevant Event.


Both PPL and PRS Licences are required by any Exhibitors wishing to use recorded material (including CD/Record/Cassette/Video) on their stands in the Exhibition.

PPL (Phonographic Performance Limited) covers the public use of sound recordings on behalf of the artistes concerned. PRS (Performing Rights Society) covers the public performance of copyright musical works on behalf of the composers and publishers.

The use of microphones or any other announcement/loud-speaker device is not permitted unless agreed with the Organisers in advance.

Food Hygiene, Outdoor Catering, Alcohol Licence – Any Exhibitors offering products and services within the food industry must be registered with their local environmental health authority and hold relative certificates which must also be available for inspection if requested.

Personal Data – Third Parties

The Organiser operates a strict policy of not passing on any form of personal data collected from Event visitors to any third parties. Exhibitors are responsible for their own data processing whilst attending our Event(s). We ask that any such facility is clearly detailed on your exhibitor stand, disassociating the Organiser from the method by which you are obtaining information. You must comply with all applicable laws relating to the use, protection and privacy of personal data.

Should a member of the public contact the Organiser to request an exhibitor’s detail, we will be entitled to forward the Exhibitors business name, address and all relevant contact information as provided on their Booking (and as also published in the Exhibitor list, distributed at each Event, listing all exhibitors contact details attending the Event) It is the Exhibitors responsibility to ensure that their contact information is accurately entered on their Booking. Any errors submitted on the Booking may be duplicated in the Exhibitor Listing and it is not the responsibility of the Organiser to check or amend such information.


Should any visitors to our Event(s) make a direct complaint to the Organiser on more than three occasions about a particular business exhibiting at our Event(s), relating to any form of service, activity, trades description, manner (oral or written communication) the Organiser in its sole discretion has the right to terminate any future bookings, refunding any monies paid in respect of such future bookings. The Organiser will not be associated with any business that is unprofessional or has a detrimental effect on the actual event or overall reputation of the Organiser’s business.

Should an Exhibitor have a justifiable complaint on the day of an Event, relating directly to, or affecting the event and their ability to exhibit, they must address the nature and details directly to the Organiser only (not the venue or any other representative) The Exhibitor must discuss in a courteous manner, in private away from all other Exhibitors, the nature of their complaint and proposed solution. The Organiser will aim to resolve the issue, given the time, situation and feasibility of resolving the complaint to a satisfactory level for both parties.


If any provision or part-provision of these Terms and Conditions is or becomes invalid, illegal or unenforceable, it shall be deemed deleted, but that shall not affect the validity and enforceability of the rest of the Terms and Conditions. If any provision of the Terms and Conditions is deemed deleted under this paragraph the Organiser and the Exhibitor shall negotiate in good faith to agree a replacement provision that, to the greatest extent possible, achieves the intended commercial result of the original provision.

Amendment of Terms and Conditions

The Organisers reserve the right to alter, add to or amend these Terms and Conditions and no waiver of these Terms and Conditions shall release any Exhibitor from the contract. No amendment of these Terms and Conditions proposed by the Exhibitor shall be of any effect unless agreed in writing by a director of the Organiser.

Entire Agreement

The Booking and these Terms and Conditions shall constitute the entire agreement between the Organiser and the Exhibitor and no statement, promise or representation (other than one made fraudulently) made by or on behalf of the Organiser (whether made orally or on the Organiser’s website) shall be binding on the Organiser unless agreed to in writing by a director of the Organiser.

Exclusion and limitation liability

These Terms and Conditions apply to the exclusion of any other terms whether implied by statute, custom or a course of dealing.

Save that nothing in these Terms and Conditions shall be construed as limiting or excluding the Organiser’s liability for death or personal injury caused by its negligence, for any fraud by the Organiser or for any liability which may not be excluded under statute, the liability of the Organiser is excluded and/or limited in the following respects.

Under no circumstances whatsoever shall the Organiser (whether in contract, tort, negligence, breach of statutory duty or otherwise) be liable for any loss of profit, loss of opportunity, loss or damage to goodwill or for any indirect or consequential loss suffered or incurred by the Exhibitor in relation to any Booking, the Event or otherwise under these Terms and Conditions.

Subject to the preceding paragraph, any other liability of the Organiser to the Exhibitor howsoever arising (whether in contract, tort, negligence, breach of statutory duty or otherwise) shall be limited to the total amount paid by the Exhibitor to the Organiser in relation to a Booking made subject to these Terms and Conditions.

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